To cooperate in the continuance and development of a God and Country Festival in the local area, Treasure Valley, Idaho; to promote the finances as related to the needs of evangelism, promotion, production, and, as occasions arise, to meet purposes set forth by the voting members of this association; to develop correlating events and activities that are mutually beneficial to the community and to this association; to further the kingdom of God by offering an opportunity for members of the general public to commit their lives to Christ and to show God’s love through the efforts of this association.
This association shall consist of a Board of Directors as outlined under Articles III, IV, and V of the current bylaws. The Board of Directors is the governing body and includes both elected officers and additional directors.
The Executive Board consists of the elected officers: President, Vice President, Past President, Secretary, and Treasurer. The Executive Board provides day-to-day leadership and guidance between meetings and is accountable to the Board of Directors.
Robert’s Rules of Order, latest edition, shall be recognized as the authority governing the meetings of the Association, its Board of Directors, and committees in all instances wherein its provisions do not conflict with these bylaws.
The Advisory Committee will work with the Board of Directors and Volunteers to coincide with the mission of the Association. The Advisory Committee shall not have any voting privileges as defined in Article V of the Bylaws.
Voting will be done in person, by phone, or by digital voting. Voting by proxy is not allowed.
Directors will be established annually by the current Board of Directors at the Annual Meeting.
The duties of officers and directors are defined in the Bylaws of the God and Country Association, Inc. (Article IV). The following is a plain-language summary for quick reference. In all cases, the bylaws are the governing authority.
President
Vice President
Past President
Secretary
Treasurer
Directors
At God and Country Association, Inc., we are committed to upholding Christian values and principles in all aspects of our work. To achieve this, we expect all members, volunteers, and staff to adhere to the following Code of Conduct:
Love & Compassion: Treat every individual with love, respect, and compassion, regardless of background, race, ethnicity, gender, age, or beliefs.
Integrity & Honesty: Conduct all activities with honesty, transparency, and integrity. Avoid deception, fraud, or misrepresentation.
Ethical Behavior: Uphold high moral standards in all decision-making processes.
Respect for Dignity: Value the dignity of every individual, recognizing each person is made in God's image. Avoid discrimination, harassment, or harmful language.
Confidentiality: Safeguard sensitive information shared by beneficiaries, donors, and stakeholders. Share only with proper authorization.
Responsible Stewardship: Use financial, material, and human resources efficiently and effectively.
Conflicts of Interest: Disclose any personal, financial, or professional interests that may conflict with the Association’s mission. Recuse from decisions where impartiality could be questioned.
Conflict Resolution: Address disagreements with humility, emphasizing reconciliation and forgiveness.
Personal Conduct: Conduct ourselves in ways consistent with Christian values, both within and outside the organization.
Compliance: Abide by all applicable laws and regulations.
Collaborative Spirit: Foster teamwork among staff, volunteers, and partners.
Continuous Improvement: Encourage learning, growth, and feedback to improve services and practices.
Prayerful Foundation: Recognize prayer and spiritual guidance as essential to fulfilling our mission.
The purpose of this Financial Management Policy is to provide guidelines for effective stewardship and accountability.
Principles
Integrity: Conduct all financial activities honestly and transparently.
Stewardship: Recognize all resources as gifts from God and use them responsibly.
Accountability: Remain accountable to God, donors, beneficiaries, and stakeholders.
Responsibilities
Board of Directors: Oversees financial affairs, approves budgets, reviews performance, ensures compliance.
Financial Team: Oversees daily operations, maintains accurate records, prepares reports, ensures compliance.
Treasurer: Maintains bank accounts, writes checks, makes deposits, reconciles accounts, reports monthly.
Budgeting
Annual Budget: Prepared collaboratively and approved by the Board.
Monitoring: Regular financial reports track performance against budget; deviations addressed promptly.
Donor Contributions
Receipts: All contributions acknowledged promptly and accurately.
Funds: Restricted contributions used only for designated purposes; unrestricted used per budget.
Financial Controls
Separation of Duties: No single person handles transactions, recording, and authorization.
Cash Management: Safeguard procedures, regular reconciliations, approvals for withdrawals.
Reimbursements: All reimbursements must include receipts.
Bill Payments: All bills must be supported by invoice/receipt.
Reporting & Transparency
Statements: Prepare timely financial statements (balance sheet, income, cash flow).
Annual Report: Summarize achievements, financials, and plans for distribution to donors and stakeholders.
Compliance
Tax Compliance: File required returns, maintain tax-exempt status.
Regulatory Compliance: Adhere to all relevant nonprofit financial laws.
Annual Report Filing: Corporate Agent files annual reports with Secretary of State.
Reviews & Audits
Internal Reviews: Conducted regularly to assess processes and compliance.
External Audit: May be initiated by the Board for assurance of integrity.
Conflicts of Interest
Disclosure: Individuals in financial roles must disclose potential conflicts.
Amendments
Review & Updates: Board periodically reviews policy and approves updates as needed.
Fundraising Committee
Develop policies for fundraising activities and donor recognition.
Identify and evaluate fundraising opportunities.
Plan and organize events, campaigns, and initiatives.
Ensure donor confidentiality and ethical standards.
Provide Program Committee with sponsor recognition reels.
Coordinate with Facility, Communications, and Booth Committees.
Set merchandise sales goals.
Coordinate VIP Reception with sponsors.
Facility Committee
Develop and enforce facility policies for use, maintenance, and safety.
Conduct inspections, coordinate repairs, monitor budgets.
Schedule facility use, oversee contracts, ensure compliance.
Develop emergency response protocols.
Hang sponsor recognition banners.
Coordinate with Booths and Program Committees.
Communications Committee
Develop policies for internal and external communications.
Ensure consistent branding and messaging.
Oversee newsletters, press releases, website, and social media.
Monitor media coverage, manage crisis communications.
Coordinate with Idaho Press and Program Committee on publicity.
Provide MCs with timelines, history, and bios.
Program Committee
Develop and maintain program policies and budgets.
Obtain speaker/entertainment contracts, bios, photos.
Coordinate with Communications, Fundraising, and Hospitality Committees.
Develop timelines for all committees involved.
Monitor outcomes and effectiveness.
Ensure legal and ethical compliance.
Support and train coordinators and volunteers.
Hospitality Committee
Arrange food for entertainers, speakers, and volunteers.
Coordinate with Facility and Program Committees.
Relocate excess food to the Green Room.
Donate leftovers to Rescue Mission.
Booths Committee
Coordinate with Fundraising on sponsor booths.
Coordinate with Pastoral Committee on prayer booths.
Work with churches and nonprofits for booth spaces.
Provide Finance with billing information.
Pastoral Committee
Designate 3 pastors to serve on Advisory Committee.
Elect a chairman to present to the Board.
Oversee prayer booths, volunteers, training, and locations.
Fireworks Committee
Coordinate with sponsor and radio stations.
Present music selection to the Board for approval.
Military Committee
Arrange entry procession and timelines.
Coordinate with Facility and Program Committees.
Arrange for swearing-in ceremonies and awards.
Archivist Committee
Arrange photography of events.
Share photos with Communications.
Maintain historical records, bylaws, and legal documentation.
Training: Provide training for staff and volunteers in Christian values and organizational mission.
Safe Workplace: Maintain a safe, supportive, and harassment-free environment.
Privacy: Safeguard donor, beneficiary, staff, and volunteer information.
Compliance: Follow data protection laws and ethical standards.
Screening: Require background checks for staff and volunteers in direct contact.
Training: Provide training on recognizing and reporting abuse or neglect.
Accuracy: Ensure all materials reflect mission, values, and activities truthfully.
Christian Principles: Promote love, hope, and compassion in communications.
Opportunities: Provide prayer gatherings, devotionals, and mentoring.
Respect: Honor diverse beliefs while maintaining Christian identity.
Internal Conflicts: Address conflicts in a Christ-like manner, emphasizing reconciliation.
Board Conflicts: If disputes involve the Board, refer to the Pastoral Committee.
Evaluation: Regularly review and improve policies and procedures.
Relevance: Ensure practices remain effective in fulfilling the mission.